Event & Office Manager at Alva Labs

This is a parental leave cover for 18 months.

The workforce is undergoing a massive transformation, with up to 50% of today’s jobs expected to require new skill sets within a few years. This shift makes evaluating talent challenging, and bridging this skills gap is rapidly becoming the most critical issue for companies worldwide.

At Alva, we believe you are more than just your CV. Traditional evaluations can’t capture your full potential, especially in a world where roles are evolving quickly. We’re dedicated to building an inclusive product that provides everyone with an equal opportunity to showcase their abilities and efficiently match with relevant job opportunities. In doing so, we empower companies to thrive and enhance their performance through better talent alignment.

We are currently seeking an Event & Office Manager (maternity cover, 18 months) to help us revolutionise how the world views talent, today and into the future.

The company

Alva Labs is a Stockholm-based SaaS company offering a solution that helps global organisations grow their teams in a scientific way. Alva has created a unique candidate assessment platform that assists companies in finding the right candidate for them and enables candidates to find their dream job. By combining state-of-the-art psychometrics, data science, and an obsession with candidate experience, it provides the essential tool for data-driven talent acquisition.

Our current focus is on transforming our offerings to meet the needs of larger and more complex organisations. By targeting this segment, we aim to redefine how the market perceives talent management. We are embarking on ambitious product innovations and evolving our go-to-market strategies. In this dynamic environment, the Event & Office Manager will play a pivotal role in shaping the future success of our company.

The role

Overview:
As Events & Office Manager, you’ll be essential in ensuring seamless, high-impact experiences that enhance Alva’s brand presence, customer engagement, and business growth. Reporting directly to the Head of Marketing, you will have significant influence on the marketing plan and campaigns, using events strategically to support the buyer journey—from brand awareness to retention. Acting as a production manager, you’ll coordinate across teams to ensure everyone meets their deadlines and keeps projects on track. Supported by our Content Creator, who will handle themes, topics, and campaign materials, you’ll focus on delivering exceptional events and optimising the in-office experience. This role requires strong project management, time management, and customer experience skills.

Areas of Responsibility

1. Event Planning & Execution

   • Lead and execute Marketing and Partnership events: Handle all logistics, including booking venues, arranging food and travel, and managing on-site setup.

   • Coordinate the guest journey: Own the attendee experience from sign-up to thank-you emails, ensuring a smooth and memorable journey.

   • Serve as the main contact for speakers and guests: Facilitate clear communication and ensure top-notch hospitality.

   • Maintain event inventories: Oversee event merchandise and supplies, ensuring all necessary items are ready and available.

   • Event “Tech Wizard”: Manage technical needs such as audio, screen sharing, and streaming to ensure seamless tech functionality.

   • Provide support for marketing promotion: Assist with landing pages, invitations, and HubSpot tasks to optimise event outreach and engagement.
     
     

2. Production Management & Strategic Coordination

   • Act as the production manager: Coordinate with all involved teams, keeping everyone on schedule with deadlines to maintain timelines for each event.

   • Participate in campaign planning: Collaborate with the Marketing team to align events with broader campaign objectives.

   • Leverage content support: Work closely with the Content Creator to ensure all themes and materials align with event and campaign goals.

   • Strategically position events: Use events to support all stages of the buyer journey, influencing brand awareness, lead generation, and customer retention.

   • Track and report event outcomes: Measure and report on key metrics, including attendee satisfaction and ARR (Annual Recurring Revenue) influenced by events.

3. Office Management & In-Office Experiences

   • Manage and enhance the office environment: Create an exceptional experience during Townhalls, Friday Celebrations, and other key company gatherings.

   • Be the go-to for office needs: Respond to requests from the wider team and coordinate with external vendors to maintain a smooth office operation.

   • Order and set up office amenities: Manage inventories and ensure weekly office breakfasts are arranged.

   • Inventory management: Maintain supplies for both the office and upcoming events, ensuring everything is in stock and ready.

   • Create a welcoming workspace: Foster a lovable and productive environment, encouraging in-office attendance.

4. Internal Event Management

   • Plan and coordinate internal events: Own the organisation of internal events, from scheduling to execution, ensuring each one meets the team’s expectations.

   • Support the Party Planning Committee: Work closely with team members to plan memorable internal gatherings that promote a positive work culture.

Key Success Metrics
Your KPIs will focus on these areas:

• Event satisfaction: Positive feedback from attendees (internal and external events).

• Office attendance & satisfaction: Drive increased in-office attendance and deliver an experience that exceeds remote work.

• Influenced revenue: Demonstrate how events impact sales and revenue goals, from meetings booked to deals closed.

• Timeline adherence: Ensure smooth project coordination. Keep projects on schedule, ensuring deadlines are met.

What we offer

At Alva, you will get to work with truly talented people on our mission to create a more fair and efficient job market. The problem we are solving is not only interesting and engaging, but it is also an area that deserves and needs attention. We have the opportunity to impact millions of candidates' lives, by helping organisations and candidates to find the right match.

As a company we have high ambitions and are eager to create value for our customers and candidates. To achieve our goals, we hold each other to high standards. In order to enjoy and thrive here we believe it is important that your values align with ours. Please take the time to read more about those → here ←.

We offer an individual compensation & benefits package, where you can adjust the setup based on your personal preferences, where the starting point is a base salary above average, 30 days of vacation, pension, and a few other neat perks.

We offer a flexible working setup where we spend at least 3 days at our office in central Stockholm per week.

Buckle up - it’s going to be quite a ride! 🚀

The hiring process

Given that we claim to be experts in hiring, you probably wonder what we have in store for you.

• Application with screening questions.

• Screening with Alva’s psychometric tests.

• First interview (focusing on who you are) with HR.

• Second interview with Hiring Manager (focusing on what you know)

• Case exercise (focusing on how you would do the work)

• Background check (yes, we do take security seriously).

• Offer, sign, and happy dance!